Regional and Country Directors Elections
The Role of the Board of Trustees
In support of the organization’s mission, the board provides strategic direction, oversight, inspiration, support, and advice. The board’s role is strictly limited to governance, which is by definition, the creation of policies, and continuous monitoring of their proper implementation.
In consultation with the Chairman/President, the board sets up strategic goals and helps devise a high-level strategic action plan to reach them. Once the goals and plans are approved, the board oversees management’s implementation and measures results of the actions taken in accordance with the plan.
The Role of Individual Trustees
- Become familiar with the many complex technology, policy and development issues we face;
- Bring diverse professional backgrounds and regional perspectives to board deliberations;
- Attend board meetings* (three to four per year) and monthly board teleconferences;
- Volunteer to lead or serve on one or more committees of the board;
- Participate in online board discussions, polls, surveys and as required;
* Reimbursement for travel to board meetings and retreats is provided to Trustees who request it. The African ICT Foundation does not provide other compensation for board service.
Terms of Trustees
Trustee terms in office are two years and not more than two consecutive terms as stated by the African ICT Foundation’s By-Law. A normal term for a non-Board-Appointed Trustee will be two years. The Board may alter this from time to time to meet transition requirements or to accommodate casual vacancies.
Assumption of Office
- The term of office of elected/selected Trustees shall commence at the adjournment of the next regularly scheduled Board meeting following the completion of the Election process.
- The term of office for departing Trustees shall end at the adjournment of the same meeting.
- The Board meeting is defined as having one agenda, which may extend over several days.
- The new Board may convene a meeting after the completion of the meeting of the outgoing Board.
- Board-appointed Trustees take office immediately after their appointment unless the Board explicitly designates another time.
The Chairman of the Elections Committee is elected by a majority vote of the Board of Trustees.
The Chairman of the Elections Committee shall be a member of the Board of Trustees or an Emeritus Trustee. The Chair shall identify no fewer than two other Individual Members of the Foundation to sit on the committee, subject to formal Board Approval. None of the Elections Committee members may be elected/selected as a Trustee in the year during which they sit on this Committee. The Committee will be responsible for establishing and supervising all elections and interacting with the AICTF Standards organization regarding their Trustee selection(s).
The elections committee is to establish the parameters for annual elections and oversees the entire process, with the exception of the explicit responsibilities and duties of the nominations committee.
A casual vacancy is defined to have occurred where a Trustee does not complete their full term of office. This shall be deemed to include a person certified as elected but who informs the African ICT Foundation that he/she cannot or will not take office.
If a candidate withdraws or is disqualified after ballots have been mailed, but before the election is certified, the Elections Committee will assign that candidate a total of zero votes, regardless of the actual number cast.
The Board may appoint, by a 2/3-majority vote, a Trustee to serve in place of the one who resigned/cannot serve until the next election. If there are any remaining years of the Trustee’s term, at the next election, the organization members will elect additional Trustee to serve the remainder of the term.
Where a casual vacancy exists on the Board of Trustees which is to be filled by an elected Trustee in the next election, the vacancy shall be deemed to be filled by the candidate elected with the least number of votes in the election. The Board will determine the period of office for the casual vacancy to be one term of office as it relates to the provisions of the African ICT Foundations’ By-Laws.
Where multiple casual vacancies exist, the elected candidate with the least number of votes will be deemed to fill the casual vacancy with the shortest period remaining, the elected candidate with the second smallest number of votes will be deemed to fill the next shortest casual vacancy, and so on.
Eligibility to Participate in Election
A Corporate organization Member may participate in the election process if they are in good standing at the election eligibility cut-off date which shall be set forth in the Elections Timetable proposed by the Elections Committee and approved by the Board. Any disputes regarding eligibility must be resolved by the secretariat within 30 days of this cut-off date.
An Organization Member is deemed to be in good standing if their membership dues as of the preceding December 31 are paid in full by the election eligibility cut-off date. The list of Corporate organization Members in good standing is to be certified for the election by the African ICT Foundation CFO (Chief Financial Officer) and published on the African ICT Foundation web site.